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Manage User Access

In VaultysHub, access to applications can be granted to a user in two ways:

  • Via a folder — by adding the user to a folder, they automatically gain access to all applications in that folder. This is the recommended method for consistent access management by team or department.
  • Directly — by sharing an application specifically with the user, regardless of any folder.

Accessing Access Management​

From the user list, open the action menu (⋮) and click on Manage Access.

Click on "Manage Access" to access access management

You arrive at the access management page, which displays the folders and applications the user has access to.

01.shares-page-overview

Folders Tab​

Add Access to a Folder​

Folders are displayed in a tree structure. The icons indicate the access status:

  • 🟡 Yellow — access granted
  • 🔵 Blue — folder administrator
  • ⚫ Gray — access denied

Hover over a denied folder (gray) to reveal the + button, then click to grant access.

Hover over a denied folder to reveal the + button

After adding, the folder turns yellow. The user now has access to all applications in this folder.

The folder turns yellow — the user accesses all its applications

View Folder Details​

Click on an authorized folder to display its details panel on the right. You can see the list of applications present in this folder.

04.folder-overview

Set the User as Folder Administrator​

In the details panel, activate the Administrator switch to grant the user administrative rights for the folder. The folder then turns blue.

Activate the switch to designate the user as administrator of this folder

Choose Administrative Rights​

When the user is an administrator of a folder, you can refine their rights by selecting the specific permissions they have on this folder.

Define the specific administrative rights granted on this folder

Remove Access to a Folder​

Hover over an authorized folder to reveal the − button, then click to remove access.

Hover over an authorized folder and click on − to remove access

A confirmation window reminds you of the scope of the operation: the user will lose access to all applications shared via this folder. Click on Delete to confirm, or on Cancel to go back.

A confirmation reminds what the user will lose before removing access

Applications Tab​

The Applications tab allows you to manage direct access to applications, regardless of any folder.

The Applications tab allows managing direct access to apps, without going through a folder

Share an Application Directly​

Use the search bar to find an application, then click on it to add it directly to the user.

Search for an application and click on it to assign it directly to the user

Remove Direct Access to an Application​

Applications shared directly are listed below. Hover over an application to reveal the delete button, then click to remove access. As with folders, a confirmation is requested before access is actually removed.

Hover over an application and click on × to remove direct access

Reset All Access​

The Reset button removes all folder and direct application access from the user. A confirmation is requested before proceeding.

Click on Reset to remove all folder and application access

Confirm the removal of all access

Copy Access from Another User​

After resetting the access, you can copy the access configuration from another user. Click on the Compare Access button in the toolbar.

Click on Compare Access to copy the configuration from another user

Select the user whose access you want to copy. The page then displays both configurations side by side for comparison.

Select the user whose access you want to copy

The access of both users is displayed side by side for comparison

Click on Copy Access to apply the configuration of the other user.

Click on Copy Access to apply the configuration of the other user