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Onboarding a New Employee

The Context​

Marie is the IT manager at DataFlow, a small company with 45 employees. Today, Julien, a new developer, joins the team. He needs access to about ten applications from his first day: GitLab, Jira, Slack, email, the CRM, and several internal tools.

The Problem Without VaultysHub​

Before VaultysHub, Marie had to:

  • Manually create accounts on each application
  • Generate temporary passwords and send them via email (not secure)
  • Hope that Julien would change his passwords
  • Respond to his emails "I lost my password" for the following weeks
  • Maintain an Excel file to track access (never up to date)

Result: an entire morning wasted, security risks, and a frustrated employee.

With VaultysHub​

Step 1 — Prepare the Access Folder (5 minutes)​

Marie logs into VaultysHub with her VaultysID. She accesses the administrator space and opens the "Development Team" folder, which is already configured and contains all the necessary applications for developers.

Step 2 — Invite Julien (2 minutes)​

Marie adds Julien as a member of the "Development Team" folder. Julien receives an invitation link via email.

Step 3 — Julien Registers (3 minutes)​

Julien clicks on the link, installs the VaultysHub browser extension, and creates his VaultysID. His identity is verified cryptographically — no password needed.

Step 4 — Julien Accesses His Applications (immediate)​

As soon as he logs in, Julien sees all his applications on his VaultysHub dashboard. A single click is enough to log into each of them: VaultysHub automatically fills in the credentials using the company vault.

What It Changes​

Without VaultysHubWith VaultysHub
~2 hours of configuration~10 minutes
Passwords sent via emailNo passwords exchanged
Forgotten or missing accessComplete access from day one
No traceabilityComplete logging of each granted access

Features Used​