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Employee Onboarding

The Context​

Marie is the IT manager at DataFlow, a 45-employee SME. Today, Julien, a new developer, is joining the team. He needs access to about ten applications on his first day: GitLab, Jira, Slack, email, CRM, and several internal tools.

Before SmartLink, Marie had to:

  • Manually create accounts on each application
  • Generate temporary passwords and send them via email (not secure)
  • Hope that Julien would change his passwords
  • Deal with emails saying "I forgot my password" in the following weeks
  • Maintain an Excel file to track access (never up to date)

Result: a whole morning wasted, security risks, and a frustrated employee.

Step 1 — Prepare the access folder (5 minutes)​

Marie logs into SmartLink with her VaultysID. She accesses the administrative area and opens the "Development Team" folder already set up, containing all the necessary applications for developers.

Step 2 — Invite Julien (2 minutes)​

Marie adds Julien as a member of the "Development Team" folder. Julien receives an invitation link via email.

Step 3 — Julien registers (3 minutes)​

Julien clicks on the link, installs the SmartLink browser extension, and creates his VaultysID. His identity is cryptographically verified — no need for a password.

Step 4 — Julien accesses his applications (immediate)​

Upon logging in, Julien sees all his applications on his SmartLink dashboard. A single click is enough to log in to each of them: SmartLink automatically fills in the credentials using the company's password manager.

Impact​

Without SmartLinkWith SmartLink
~2 hours for setup~10 minutes
Passwords sent via emailNo password exchange
Forgotten or missing accessFull access from day one
No traceabilityComplete access history

Features Used​