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Managing Passwords

The Context​

Émilie is a project manager at WebAgency. She uses about thirty applications on a daily basis: tools provided by the company (Jira, GitLab, Slack), accounts shared with her team (hosting, analytics), and her personal tools (LinkedIn, online courses). She used to store her passwords in a text file on her desktop.

  • Mixed passwords between work and personal life
  • Team credentials shared via messaging or shared files
  • No security guarantee on shared passwords
  • When a colleague leaves, it's impossible to know which passwords they know
  • No tracking of the strength of the passwords used

Step 1 — Importing Existing Passwords​

Émilie imports her passwords from her old manager (or her text file). SmartLink automatically organizes them into the appropriate vault.

Step 2 — Three Vaults, Three Uses​

SmartLink organizes passwords into three distinct vaults:

  • 🏢 Enterprise Vault: credentials provided by the administrator. Émilie can use them but not modify them — IT manages them.
  • 🔒 Personal Vault: credentials managed by Émilie herself. No one else has access, not even the administrator.
  • 🤝 Shared Vault: team credentials. Émilie and her colleagues have access, and any changes are automatically synchronized.

Step 3 — Strengthening Security​

SmartLink analyzes the strength of each password and alerts Émilie when a password is weak, reused, or compromised. She can replace them with automatically generated passwords.

Step 4 — Daily Use​

When Émilie visits a site, the browser extension automatically fills in the credentials from the correct vault. If she creates a new account, SmartLink offers to save it in the appropriate vault.

What Changes​

Without SmartLinkWith SmartLink
Text file or Post-itEncrypted vault
Mixed work/personal passwordsThree separate and organized vaults
Sharing via messagingSynchronized shared vault
No security alertsDetection of weak passwords

Features Used​