Securely Sharing Access
The Context
Antoine is the marketing manager at EcoStart. His intern, Lucas, needs to publish articles on the company's WordPress blog and access the email tool. The issue is that Antoine does not want to give him the admin password directly, especially since the internship lasts only 3 months.
The Issue without SmartLink
- Sharing a password via email or Slack exposes the credentials
- The intern knows the password even after leaving
- No simple way to revoke shared access
- Impossible to know who did what with the shared account
- The password needs to be changed every time a temporary employee leaves
With SmartLink
Step 1 — Adding applications to the folder
Antoine adds WordPress and the email tool to a SmartLink folder named "Marketing - Interns".
Step 2 — Inviting Lucas
Antoine adds Lucas as a member of the folder. Lucas sees the applications appear on his SmartLink dashboard.
Step 3 — Access without knowing the password
When Lucas clicks on WordPress, SmartLink automatically logs him in. Lucas has never seen or needed to know the password — the extension handles it for him. The password remains in the company's vault, invisible.
Step 4 — End of the internship
On Lucas's last day, Antoine removes him from the folder with a single click. Lucas immediately loses access to the applications. Since he never had the password, there is no need to change it.
What Changes
| Without SmartLink | With SmartLink |
|---|---|
| Password shared in plain text | Access without knowing the password |
| Revocation impossible without changing the password | Access removal with a single click |
| No traceability | Access tracking by user |
| Risk with each departure | Access revoked instantly |
Features Used
- 🔗 Sharing Applications — Sharing access through folders
- 📁 Folder Management — Managing members and their access
- 🔑 Enterprise Vault — Passwords invisible to the user